CELEBRATING 15 YEARS OF CUBICK EVENTS!

At CUBICK, the team believes that every problem has a solution. CUBICK’s philosophy is built around the idea that if a client has a problem, we will work effectively to find a solution. This has led to a culture of problem-solving, where the team is always ready to take on any challenge that comes.

This approach has earned CUBICK a reputation for being reliable and trustworthy, as clients know that they can count on the team to find a way to make things happen.

Organizing a corporate event can be a daunting task, and that’s where CUBICK comes in.

The team understands the stress that comes with planning an event and aims to take that stress away from clients. CUBICK does this by handling every aspect of the event, from finding the perfect venue to precise event production, arranging transportation and accommodation, and all the tiny details in between. This means the clients can focus on their core responsibilities without worrying about the logistics of the event.

As CUBICK celebrates its 15th anniversary, it is a testament to the team’s hard work and dedication to clients. Over the years, CUBICK has organized countless successful events and provided accommodation solutions to many clients, especially in the tech, entertainment and real estate industries.

Despite the challenges of the global pandemic CUBICK has continued to provide excellent service and adapt to the changing landscape.

CUBICK’s philosophy of “No problems, only solutions” and “Taking the stress out of events” has been a guiding principle for the team over the past 15 years. Helping to build a reputation as a reliable and trustworthy corporate events and accommodation agency.

As CUBICK celebrates its 15th anniversary, we look forward to continuing to provide excellent service to clients and finding new ways to make every event a success.

How can you effectively manage the stress of planning a large corporate event?

Well, one effective way to manage stress when planning a large corporate event is to break down the project into smaller, more manageable tasks. This allows you to focus on one task at a time, rather than becoming overwhelmed by the enormity of the entire project. Additionally, taking breaks, I like to drink tea whilst practising mindfulness, Qi Gong or Pilates really helps me. Engaging in physical activity can also help reduce stress levels. Also working with great suppliers and vendors is excellent, having healthy and easy working relationships makes planning events stress-free and fun!

What are some strategies you use to ensure that event planning does not impact your mental health?

I prioritize self-care and work-life balance. This means setting boundaries around work hours and making time for fun activities outside of work. I may delegate tasks to other team members or seek external support, such as hiring a freelance event planner, to alleviate some of the pressure.

How do you prioritize tasks when planning an event to minimize stress and maximize productivity?

I start by identifying the most critical deadlines and working backwards to create a timeline. This helps ensure that all essential tasks are completed on time, and allows for more flexibility when addressing unexpected issues, which in Events trust me there always are. I always use tools like project management software or spreadsheets to keep track of tasks and deadlines. STAYING ORGANISED, this is key.

What steps do you take to create a positive and motivating atmosphere for event planning teams?

Creating a positive and motivating atmosphere for event planning teams involves fostering open communication and encouraging collaboration. I strive to create a team culture that values diverse perspectives and encourages everyone to contribute their ideas. Plus, recognizing team members for their hard work.

What role does technology play in creating a stress-free event planning process?

Technology can play a significant role in creating a stress-free event planning process by streamlining tasks, improving communication, and reducing the risk of human error. Tools like project management software, event planning apps, and online registration systems can all help save time and increase efficiency. Additionally, technology can provide real-time updates and alerts, allowing for quick responses to unexpected changes or issues.

How do you handle unexpected changes or problems that arise during event planning to prevent stress from escalating?

To handle unexpected changes or problems during event planning, I remain flexible and adaptable. This may involve having contingency plans in place, such as backup vendors or alternate event spaces, to address unforeseen issues. Ensuring clear negotiations and agreements are in place with vendors is key.

How do you ensure that attendees have a positive experience while also minimizing stress for event organizers?

One of the most important aspects of ensuring a positive attendee experience while minimizing stress for event organizers is effective planning and organization. This involves using top-searched corporate event-related keywords such as automation, communication, and logistics. By automating repetitive tasks like registration, and using effective communication strategies to keep attendees informed about logistics and schedules, event organizers can reduce their workload while providing a seamless experience for attendees, we recently used CVENT for a big event in Barcelona this year.

Keep it simple, don’t overcomplicate it. We think of every detail but we don’t want to overthink every detail.

Other strategies that can be employed include using personalized experiences, incorporating fun activities and networking opportunities, and providing clear instructions and support throughout the event. Event organizers can also make use of technology such as event apps to help attendees navigate the event and provide feedback in real-time.

What are some psychological strategies you use to stay motivated and focused during event planning, even when facing stressful situations?

Event planning can be a stressful job, and it’s important to have effective psychological strategies to stay motivated and focused. 

• Mindfulness: Practicing mindfulness techniques such as deep breathing, meditation, and visualization can help reduce stress and increase focus during event planning.
• Goal-setting: Setting clear goals for the event and breaking them down into smaller, achievable tasks can help stay motivated and focused on the bigger picture.
• Positive thinking: Maintaining a positive mindset and focusing on the things that are going well can help to reduce stress and increase motivation.
• Time management: Effectively managing time by prioritizing tasks, delegating responsibilities, and scheduling breaks can help to avoid burnout and increase productivity.
• Collaboration: Building a supportive team and collaborating with colleagues can help to share the workload and reduce stress levels.

At Cubick we offer a wide range of services to help you with your next corporate event:

★ Accommodation (Hotels, Apartments, Villas, Yachts)

★ Expert Event Planning & Production

★ Comprehensive Venue & Location Search

★ Innovative & Personalized Event Concepts

★ Thorough Site Inspections

★ Skilled Negotiation of Rates and Contracts

★ On-site Event Management & Coordination

★ Conferences & Meeting rooms

★ Exquisite Cocktail, Dinner & Catering Services

★ Engaging Team Building Activities & Incentives

★ Sustainable & Eco Friendly Events

★ Transport & Chauffeur Services

★ Personalized Print, Branding, & Swag

★ Hassle-free Successful Event